DOCUMENT SCANNING COMPANIES OF AMERICA
WHY OUTSOURCE YOUR DOCUMENT SCANNING
It's time you made digital imaging an integral part of your document management solutions. Federal regulations such as HIPAA, Gramm Leach Bliley and FACTA mandate the protection and limited access to confidential files and documents. What better way to limit the access to your secure papers than to remove the confidential documents and replace them with electronic files? Just like record storage and paper shredding, this is now part of a professional record management solution.
YOU SAVE TIME AND MONEY ACCESSING FILES
Improve access time to find your important files once they have been professionally scanned and indexed by a member of Document Scanning Companies of America.
Having digital images on-line, helps reduce time to respond to questions (eliminate telephone tag by answering questions while the customer is on the phone). Your overall customer service should improve
OCCUPANCY COSTS REDUCED
Two file cabinets can be digitially scanned and put on one CD by a professional document scanning solutions company, thereby reducing the space required to maintain your vital records (office space costs are expensive)
COMPLIANCE WITH HIPAA - FACTA
Scanned documents can enhance the security of your confidential records by restricting the accessibility of the private, confidential files to those who are authorized to have access to the data.
The Summary of the HIPAA Privacy Rule from the Department of Human Services, specifically requires "securing records under lock and key.…and limiting access….."
The Disposal Rule of FACTA, requires entities covered by the rule to take "reasonable measures" to protect against unauthorized access to or use of information.
LOST AND MISFILED RECORDS
Document Scanning can reduce the cost associated with lost, misfiled and checked out files.
MULTIPLE ACCESS
Once your files are digitally scanned, you will be allowed to have more than one person have access to a file at one time.
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